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Posts Tagged ‘home office organization’

back-yard-shed-office

Every job comes with its own set of problems. Whether you work at the kitchen table, in a cardboard cubicle, on a building site, or in a gorgeous, glass office, none of them are worry free; the grass always seems greener, when really it is just a different variety of grass (with its own set of weeds). But, working from home is still seen by many as the holy grail – the luxury of being able to type in your underwear, and the giddy thought of quietly trying to eat potato chips during an important teleconference.

When I began to work from home, the concept of saying I was “working” sounded kind of crazy (even to me). My daughter would see me, in my fun, little office, writing lists and updating my business Facebook page, and I know it didn’t make a whole lot of sense. It barely made sense to me, so we had to slowly convince ourselves that just because I wasn’t commuting, wearing a suit and waving around stock market tips scribbled on bits of paper (or whatever they do) it was still something that contributed to me earning a living.
It took me a while (a long while) but eventually I managed to train myself to work fairly effectively from home. It will never be a perfect system, but I have still managed to find several ways that make my work at home, office appropriate…

  • Have a designated office space where you just work. I know it goes without saying, but often, a laptop can mysteriously travel to the comfiest place, and you will find yourself curled up on the sofa. Before you know it, you find yourself simultaneously googling the latest Fall fashions and watching the Weather channel as if your life depended on it (which is ironic, considering you don’t have to step outside unless you really want to).
  • Don’t wear pajamas, work-out clothes or gardening clothes (me). This tells you (and everyone around you) that you are ready to do something else at a moments notice (take a nap, go to the gym, eat chocolate, or mow the lawn… ) and, you are not taking it that seriously.
  • Adjust your time to suit you. I admit, this is one of the perks of working from home. I am much more focused in the morning, so I can begin at 7:30am and do the most important things then. Late afternoon is kept for tasks that require less brain power, and the evening for nothing more than Pinterest and Facebook.
  • Surround yourself with items that support what you do for a living. Not what reminds you of home; what you see should motivate you to work, not distract you. If you work for a financial corporation, then you probably want to keep it simple and business orientated – framed certificates, the latest projection statistics, and a piece of classic art, is probably all you need. Likewise, if your job is more creative, vision boards, success stories and color may inspire you.
  • Indulge yourself by being organized and comfortable. Filing cabinets, shelves, noticeboards, a comfortable chair, and a desk or table, all contribute to a more productive work environment. If the space doesn’t work for you, you’re not going to use it.
  • Have a routine. Commit to yourself that at a certain time you will always go to work. Ignore the laundry, walking the dog, or whatever else that you think should be done, because there is always going to be something to do around the house, and it is so easy to get distracted for an hour or two (or three).
  • Tell everyone that you are working from home. And mean it. Write dates and times on your calendar, so that you and your friends and family know it is important.
  • Take lunch and coffee breaks. Walk away from your office, have something to eat, and take a walk outside. Again, it might be a luxury that not everyone has, but when you are home alone it is also easier to park your bottom at the computer for four or five hours at a time without moving more than your fingers and eyeballs.
  • Schedule time off and mental health days. Stop work at a certain time, take a day or afternoon off now and again, and be aware when it is leaching into your family life. We don’t get Sick days, Personal Leave, Weekends Off, or Public Holidays, so it is okay to turn off the computer, ignore the emails, and give yourself a break when you need it.
  • Be grateful, enjoy your time at home, and (note to self) stop apologizing.

Wendy E. Wrzos http://wendyandthebluegiraffe.blogspot.com/
Photograph from Dive Into Fashion

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computer 005

This week I reorganized two home offices; a client’s, and my own. He was a businessman who had recently stopped commuting, and I was catapulted into the 21st century with the gift of a new computer and monitor (so fast that it makes me feel like Laura Ingalls being asked to choose what type of coffee she wants at Starbucks. Some days I feel like it is typing the words before I have even thought of what I wanted to say).

Although we are in this world of portable media, some of us still need a place to sit and work in order to stay focused. I am one of those people, and, apparently, so was my client; I can’t travel from sofa to sunroom with a laptop, and actually get any work done. It took me years to understand the concept (discipline?) of working from home, and I know it could very easily be undone if I wandered around the house in my fuzzy pajamas, looking for the sunniest, softest, most comfortable place to type.

My client felt the same way; he wanted his job to stay in once place, and not share office time with his family unless it was absolutely necessary. But, he felt disorganized, and although his office had plenty of space, he felt the room was working against him instead of for him. So, this is what I discovered during this last week ….

  • If you have the luxury of working from home, then for goodness sake enjoy it, and make your space as efficient and practical as you can.
  • Your chair and desk should be comfortable, and your back, neck and head should not ache at the end of the day. This sounds obvious, but if something hurts, you need to figure out why. If you have a bad back, then a new, ergonomic chair may be better than the traditional squishy one, elevate your feet on a stool if you need to, and adjust the size and glare of the text on your monitor if it makes you squint all day.
  • Have what you need all the time within arms reach, and be flexible until it feels right. Jot down notes about what does and doesn’t work for you. (eg. If you have to get up every time you use the printer, and you use it often, then maybe it should be nearer).
  • Store away as much as possible, and consider the less obvious place for things; can you put your scanner and filing cabinet in the closet, or stack letterhead paper in a drawer?
  • Remove things you don’t need, or use very rarely, and keep personal items to a minimum. I know this seems contradictory to what I usually say, but if it is a dedicated office space, then it isn’t a place for excessive daydreaming. The idea is to keep it separate from your personal life.
  • Do have motivating things in your office. Whatever your field of work, surround yourself with things or words that inspire you about your career, or remind you of your goals.

One of my own changes this week was to put my monitor on two books, because the new one that was gifted to me (thank you, you know who you are) was too low for my old desk. The irony of the solution wasn’t lost on me; the books are from 1905, gorgeous, heavy and gold-bound, but although I thumb through them every now and again, they usually sit with my favorite dishes in a glass cabinet.
Moved to my office for a practical reason, I now get to look at these beautiful pieces of art every single day.

So, whether you are catapulted into a new world, or doing the happy dance because you don’t have to commute any more, make the most of it (and don’t wear fuzzy pajamas while you type – well, maybe just now and again……..)

Wendy E. Wrzos http://wendyandthebluegiraffe.blogspot.com/

(p.s. Photograph is my own).

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